Office Operations Manager
Grand Junction, CO Grand Junction, CO Full-time Full-time $61,880 - $67,449 a year $61,880 - $67,449 a year 11 hours ago 11 hours ago 11 hours ago Description:
Office Operations Manager Full-time 40hrs/week Hiring range:
$61,880.
00-$67,449.
20/yr.
depending upon experience Position Summary The Office Operations Manager is responsible for the general office operations, procedures, and resources of the Western Slope offices and to ensure excellent customer service to staff, customers, and vendors.
The primary role of the Office Operations Manager is to make it possible for other employees to function effectively, efficiently, and safely.
Ariel Clinical Services Mission To provide safe, nurturing, and supportive environments for our clients so that they may have the opportunities to develop their strengths, maximize their potential and fully participate in society.
Essential Duties and Responsibilities Office Management Essential Duties 1.
Oversee day to day supervision of the employees and departments supervised, including clerical staff and the Facility/Janitorial/Equipment Supervisor.
2.
Provide direct supervision of employees within the department supervised by interviewing, selecting and training new employees; setting employee work hours; handling employee complaints and grievances - with a means of resolution; conducting performance appraisals; preparing and/or recommending disciplinary action or corrective action plans and rewards for employees; providing ongoing training; preparing and/or making recommendations for termination or advancement of employees.
3.
Develop, implement, and maintain Agency wide Standard Operating Procedures for the department supervised.
4.
Coordinate and oversee inventory, ordering and purchasing of supplies, furniture, and equipment.
5.
Organization, retention, protection, retrieval, transfer, storage, and removal of company records.
Ensure security of confidential information.
6.
Provide oversight with internal audits and assist with state audits.
7.
Participate in management meetings, Safety Committee meetings, and other meetings as required.
8.
Troubleshoot system problems and liaise with IT team to resolve problems.
Work closely with all departments to ensure needs are being effectively met.
9.
Participate in the preparation of and adherence to the department's budget.
10.
Performs other duties as assigned.
Requirements:
Required Knowledge, Skills and Abilities 1.
Ability to demonstrate excellent customer service skills.
2.
Ability to build and maintain positive relationships with peers and coworkers across departments.
Solicit feedback and clarify communications; understand and convey information from a variety of sources.
3.
Ability to recognize less obvious problems, initiate solutions, move into action independently, and recognize and take responsibility for own mistakes.
4.
Ability to communicate professionally, remaining calm in volatile situations and effectively deescalate such situations.
5.
Ability to effectively educate staff and customers.
6.
The ability to communicate professionally verbally and in written format in both individual and group settings.
7.
Ability to be flexible, and able to change direction rapidly with a positive attitude.
8.
Ability to work both independently and as a team, prioritize workload for self and direct reports, complete a wide variety of tasks in a timely and accurate fashion and direct others, as needed.
9.
Willingness to be able to learn and grow and to help staff learn and grow.
10.
Actively support and model the Ariel mission and cultural values.
11.
Moderate computer knowledge.
12.
Exhibit knowledge, appreciation, and passion for the type of work Ariel Clinical Services provides and for the position held.
13.
Exercise independent, ethical judgment within the scope and boundaries of the department, the Agency's Standard Operating Procedures, and Federal, State and Local Rules and Regulations.
14.
Demonstrate consistent and reliable attendance as scheduled and requested and be consistently available to staff as needed.
Highly Desired:
1.
Bilingual/Bi-literate, preferably in Spanish.
Education and Experience Required:
High School Diploma, plus 1 year experience as a supervisor in a related setting.
Preferred:
A.
A.
Degree in Business Administration or a related field.
Strong knowledge of I/DD or child welfare populations.
3 years direct office management experience.
Certifications/Licenses Valid Regular Driver's License, with acceptable driving record.
Highly Desired:
Notary Supervisory Responsibilities Provides direct supervision of Administrative Staff and Facilities/Janitorial/Equipment Supervisor.
Physical Demands 1.
This position requires that the incumbent be capable of bending, sitting, stretching, and/or reaching regularly for periods up to 2 hours without a break.
2.
This position requires that the incumbent have adequate hand and finger dexterity to properly perform the functions of the position.
3.
This position requires lifting regularly up to 10 pounds and occasionally up to 50 pounds.
4.
This position requires the ability to hear, see, smell and distinguish temperatures, at a level which is adequate to ensure client and staff health and safety.
Adaptive equipment is allowed.
Work Environment 1.
Exposure to typical climate-controlled office environment when in the office.
2.
Exposure to blood borne pathogens and infectious disease is possible but limited.
3.
Exposure to hazardous chemicals is possible but limited.
Required Background Checks & Documentation 1.
Central Registry for child abuse 2.
Colorado Adult Protective Services (CAPS) 3.
Criminal Background Investigation (CBI) 4.
CBI Sex Offender Background Check 5.
National Sex Offender Background Check 6.
Federal Background Investigation (FBI) in CO > 2yrs 7.
Reference check 8.
Office of Inspector General 9.
I-9 Documentation 10.
Driver's License Record.
Estimated Salary: $20 to $28 per hour based on qualifications.
Office Operations Manager Full-time 40hrs/week Hiring range:
$61,880.
00-$67,449.
20/yr.
depending upon experience Position Summary The Office Operations Manager is responsible for the general office operations, procedures, and resources of the Western Slope offices and to ensure excellent customer service to staff, customers, and vendors.
The primary role of the Office Operations Manager is to make it possible for other employees to function effectively, efficiently, and safely.
Ariel Clinical Services Mission To provide safe, nurturing, and supportive environments for our clients so that they may have the opportunities to develop their strengths, maximize their potential and fully participate in society.
Essential Duties and Responsibilities Office Management Essential Duties 1.
Oversee day to day supervision of the employees and departments supervised, including clerical staff and the Facility/Janitorial/Equipment Supervisor.
2.
Provide direct supervision of employees within the department supervised by interviewing, selecting and training new employees; setting employee work hours; handling employee complaints and grievances - with a means of resolution; conducting performance appraisals; preparing and/or recommending disciplinary action or corrective action plans and rewards for employees; providing ongoing training; preparing and/or making recommendations for termination or advancement of employees.
3.
Develop, implement, and maintain Agency wide Standard Operating Procedures for the department supervised.
4.
Coordinate and oversee inventory, ordering and purchasing of supplies, furniture, and equipment.
5.
Organization, retention, protection, retrieval, transfer, storage, and removal of company records.
Ensure security of confidential information.
6.
Provide oversight with internal audits and assist with state audits.
7.
Participate in management meetings, Safety Committee meetings, and other meetings as required.
8.
Troubleshoot system problems and liaise with IT team to resolve problems.
Work closely with all departments to ensure needs are being effectively met.
9.
Participate in the preparation of and adherence to the department's budget.
10.
Performs other duties as assigned.
Requirements:
Required Knowledge, Skills and Abilities 1.
Ability to demonstrate excellent customer service skills.
2.
Ability to build and maintain positive relationships with peers and coworkers across departments.
Solicit feedback and clarify communications; understand and convey information from a variety of sources.
3.
Ability to recognize less obvious problems, initiate solutions, move into action independently, and recognize and take responsibility for own mistakes.
4.
Ability to communicate professionally, remaining calm in volatile situations and effectively deescalate such situations.
5.
Ability to effectively educate staff and customers.
6.
The ability to communicate professionally verbally and in written format in both individual and group settings.
7.
Ability to be flexible, and able to change direction rapidly with a positive attitude.
8.
Ability to work both independently and as a team, prioritize workload for self and direct reports, complete a wide variety of tasks in a timely and accurate fashion and direct others, as needed.
9.
Willingness to be able to learn and grow and to help staff learn and grow.
10.
Actively support and model the Ariel mission and cultural values.
11.
Moderate computer knowledge.
12.
Exhibit knowledge, appreciation, and passion for the type of work Ariel Clinical Services provides and for the position held.
13.
Exercise independent, ethical judgment within the scope and boundaries of the department, the Agency's Standard Operating Procedures, and Federal, State and Local Rules and Regulations.
14.
Demonstrate consistent and reliable attendance as scheduled and requested and be consistently available to staff as needed.
Highly Desired:
1.
Bilingual/Bi-literate, preferably in Spanish.
Education and Experience Required:
High School Diploma, plus 1 year experience as a supervisor in a related setting.
Preferred:
A.
A.
Degree in Business Administration or a related field.
Strong knowledge of I/DD or child welfare populations.
3 years direct office management experience.
Certifications/Licenses Valid Regular Driver's License, with acceptable driving record.
Highly Desired:
Notary Supervisory Responsibilities Provides direct supervision of Administrative Staff and Facilities/Janitorial/Equipment Supervisor.
Physical Demands 1.
This position requires that the incumbent be capable of bending, sitting, stretching, and/or reaching regularly for periods up to 2 hours without a break.
2.
This position requires that the incumbent have adequate hand and finger dexterity to properly perform the functions of the position.
3.
This position requires lifting regularly up to 10 pounds and occasionally up to 50 pounds.
4.
This position requires the ability to hear, see, smell and distinguish temperatures, at a level which is adequate to ensure client and staff health and safety.
Adaptive equipment is allowed.
Work Environment 1.
Exposure to typical climate-controlled office environment when in the office.
2.
Exposure to blood borne pathogens and infectious disease is possible but limited.
3.
Exposure to hazardous chemicals is possible but limited.
Required Background Checks & Documentation 1.
Central Registry for child abuse 2.
Colorado Adult Protective Services (CAPS) 3.
Criminal Background Investigation (CBI) 4.
CBI Sex Offender Background Check 5.
National Sex Offender Background Check 6.
Federal Background Investigation (FBI) in CO > 2yrs 7.
Reference check 8.
Office of Inspector General 9.
I-9 Documentation 10.
Driver's License Record.
Estimated Salary: $20 to $28 per hour based on qualifications.
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